How to activate communication channels for each bullet

  1. Pick suppliers segmented for "BNP" from the segmentation document
  2. Determine which channels the supplier should be onboarded to.
    a. Catalog upload, Purchase Order, Purchase order confirmation, PO Flip
    b. Purchase Order, Purchase order  confirmation, PO Flip
    c. Purchase Order, Purchase order confirmation
    d. Key-In invoice
  3. Create campaigns in BNP and pick the correct invitation email according to decision made in step 2
  4. Start Onboarding Campaign BNP
  5. Reminder to Registration (when needed)
  6. Supplier must register in BNP as prerequisite for digital trading and to allow BNP usage.
  7. Supplier configures its communication channels in BNP
  8. Buyer is notified via BNP campaign manager tool when a supplier has performed registration and configured its communication channels
  9. Onboarding completed

  1. Supplier Selected in Segmentation (shall be connected e.g. order, order confirmation, invoicing, and/or other message types)
  2. Approval to contact supplier by Buyer
  3. OpusCapita contacts technical EDI contact from Supplier to schedule an (online) meeting and recurring weekly status meetings
  4. OpusCapita provide standard data-mapping description and test material to Supplier
  5. Supplier to agree that the data-structure is sufficient
  6. Supplier to implement/adjust on their systems
  7. OpusCapita to implement/adjust EDI processes for the supplier
  8. Preparation for test.
    Change Condition Flag in TEST ERP for sending order via OpusCapita Business Network
  9. OpusCapita to create and send order message for testing from SmartBuy. Note: The Buyer can be asked from OpusCapita to generate a test order according to instructions given by OpusCapita
  10. Optional: OpusCapita to implement/adjust data mappings. This will apply if Supplier cannot perform changes in technical file formats according to standard data mapping description for the message types in scope
  11. Supplier to send order confirmation and invoice to OpusCapita
  12. OpusCapita to receive and process the order confirmation and invoice in OpusCapita systems
  13. Common Testing of all message types OpusCapita, Supplier & Buyer
  14. Setup and Test on TESTsystem is completed
  15. End2End Testing with Supplier in Test-Environment, Controlling VAT, GL-Account-Mapping
  16. Once we have successfully met all EDI exchange requirements, buyer approves the move to production environment
  17. Preparation for production.
    Change Condition Flag in Buyer PROD ERP for sending order via OpusCapita Business Network
  18. Switch to production by OpusCapita and supplier.
  19. Hypercare support.
    OpusCapita EDI consultant supports the new EDI connections for the first 2 weeks after production golive to ensure quality and stability of the new EDI set-up
  20. OpusCapita Customer support commences support, post onboarding

  1. Pick suppliers segmented for "E-invoice/Broker" for receiving channel of invoice
  2. Buyer approval for OC to contact supplier. This is an optional step if the Buyer determines request for OC assistance to execute the onboarding campaign
  3. Create campaigns in BNP, when selecting invoice channels pick E-invoice/Broker options
  4. Start Onboarding Campaign BNP
  5. Reminder to Registration (when needed)
  6. Supplier must register in BNP as prerequisite for digital trading and to allow BNP usage.
  7. Supplier selects its preferred way of submitting their invoice. via Broker with whom OpusCapita has interoperability agreement
  8. Buyer is notified via BNP campaign manager when a supplier has performed registration and chosen their means of submitting invoices.
  9. Suppliers who has chosen to submit its invoices via Einvoice/Broker submits a test invoice
  10. Buyer reviews invoice content in test invoice to confirm that the content matches its invoice content requirement and submits its feedback to supplier
  11. If content is denied by buyer, supplier corrects its content and perform step 8 and buyer performs step 9. This is repeated until invoice content matches buyer invoice requirement
  12. Buyer approves the supplier test invoice and informs supplier to change its forthcoming invoices via Einvoice/Broker
  13. OpusCapita Customer support commences supporting the supplier post onboarding

Let's onboard ably!

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